49%
of construction professionals still manually re-key data between apps, even when they already own software.
Operations for construction companies
Your site and your office are working from different information.That's where your margin goes.
AyiXito helps construction companies with 10–100 employees find where jobs lose time and money between site, office and accounts, then fixes the process behind it.
Where jobs leak
The work gets built. The money and time leak out along the way.
Most construction companies aren't short of skill on site. The losses happen in between: when information, approvals and paperwork move between the site, the office and the accounts. Most owners recognise a few of these straight away.
- 01
Extra work that never gets invoiced
Variations get agreed on site, then disappear before they reach an invoice.
- 02
Timesheets typed in twice
Hours get written on paper or sent by text, then retyped into payroll and job costing every week.
- 03
Project managers buried in admin
Your best people spend their days chasing paperwork, suppliers and subcontractors instead of running jobs.
- 04
The office doesn't know what's happening on site
A simple progress question takes three phone calls and still gets a vague answer.
- 05
Software nobody really uses
You've paid for a system, but the team still runs its own spreadsheets alongside it.
- 06
Everything goes through the owner
Approvals, pricing and problem solving all wait for one person, so jobs slow down whenever you're busy.
- 07
Records you can't find when it matters
Photos, daily reports and sign offs sit across phones, inboxes and folders, so proving what happened in a dispute becomes a scramble.
Recognise a few of these?It's usually how the work is set up, not the people doing it.
Sound familiar?
“Everything has to go through me.”
“We're busy, but the margin isn't following.”
“We already have software. It just doesn't get used.”
“My project managers spend all day chasing things.”
If you've said any of these, the problem is almost always in how information moves, not in the people.
The Leak Check
Start by finding out exactly where you're losing time and margin.
The Leak Check is a focused review of how information, approvals and money move through your business, from the first quote to the final invoice. We look at how work really happens between site, office and accounts, not how it's supposed to happen on paper.
Book a Leak CheckWhat you receive
Your Leak Map
A clear picture of where time, information and money are being lost, ranked by impact.
The root causes
For each leak, the broken handover, missing owner or duplicated step behind it.
A practical fix plan
What to change first, what it will take, and whether new software is actually needed. Often it isn't.
Support to make it stick
If you want help implementing the changes, we set up the workflows, tools and team routines with you.
How it works
From leak to a process that holds.
- 01
Leak Check
We map how a job really moves through your business: quote, planning, site, variations, timesheets, invoicing. We talk to the people doing the work, not just the owner.
- 02
Fix plan
We turn what we find into a short, prioritised plan. Simple process changes come first. Software is only recommended where it clearly earns its place.
- 03
Implement
We put the new way of working in place with your team, including setup, training and follow up, so it holds on busy weeks and not just on paper.
The numbers behind it
This isn't just your business. It's how most of the industry still works.
$88.7B
in global rework in a single year was caused by poor project data.
UK & Ireland
were named by RICS as the regions with the lowest digital exchange of estimating and cost data.
Sources: Autodesk & FMI, Harnessing the Data Advantage in Construction (2021); RICS, Digitalisation in Construction (2023).
Why AyiXito
Operational analysis, paired with hands-on implementation.
AyiXito is built on direct experience in business operations, team management, process improvement and business systems. That means digitising manual processes, centralising information people kept losing track of, setting up CRM and workflow tools, and helping teams actually adopt a new way of working.
We don't arrive with a favourite software to sell. The first job is always to see how your business really runs day to day, because the problem usually starts somewhere other than where it's first noticed.
Practical experience across
- Site to office information flow
- Timesheets and payroll admin
- Variations and invoicing
- Job cost visibility
- Document and records control
- CRM and business systems
- Workflow implementation
- Team training and adoption
Understand how the business really works before recommending anything.
Our commitments
No software sales.
We don't earn commission on tools we recommend.
Plain language.
You get findings you can act on, not a consultancy report.
Your team is involved.
The people doing the work help shape the fix.
Clear scope before we start.
You know what you get and what it costs up front.
Founding clients
We're taking on a small number of founding clients.
AyiXito is opening a limited number of Leak Checks at a reduced founding rate. In return, we ask for honest feedback and, if you're happy with the result, permission to share it anonymously as a case study.
Book a Leak Check
Tell us where the work gets stuck.
Describe it in your own words. It might be extra work that never gets invoiced, timesheets that take all Monday, or a project manager who never gets off the phone. You don't need to know the cause before getting in touch.
hello@ayixito.com